The BudgetSense® Accounts Payable module
provides fast and accurate payment processing. Designed for modified
accrual accounting, BudgetSense
Accounts Payable keeps you on top of your bills and outstanding encumbrances.
The Accounts Payable module interfaces with the BudgetSense General
Ledger, Procurement and Fixed Assets modules.
Detailed Vendor Information
BudgetSense allows easy categorization of your vendor information
by type of product or service. Reports and labels by type of vendor
are available on demand. Accounts Payable also tracks 1099 status
by invoice for streamlined end-of-year reporting.
Efficient Bill Paying
With a direct interface to the Procurement module, BudgetSense Accounts
Payable streamlines your bill paying by recalling purchase order
detail instantly for quick validation of vendor invoices. Direct,
non-purchase order payments are fast and efficiently handled and
assigned to a warrant or bill schedule.
Simultaneously Prepare Multiple Warrants or Bill Lists
Invoices for various funds or projects can be combined on a consolidated
bills list or segregated and assigned to separate check runs as needed.
Easy-to-Use Check Manager
Checks may be produced from either a pooled cash account or individual
cash accounts by fund. Once invoices have been entered and assigned
to a bill schedule, producing checks is a snap. Simply access the
voucher number of the desired bills list, enter your starting check
number and password for digital signatures, and laser-quality checks
are ready for mailing.
Instant Inquiry and Reporting
BudgetSense provides a wealth of summary and detailed management
reports, as well as instant inquiries. Complete audit data is maintained
for each transaction throughout the fiscal year. Vendor history is
carried over for multiple-year histories. The invoice inquiry feature
swiftly answers any questions about a bill, including the vendor,
check number, account charged or purchase order.
BudgetSense Accounts Payable Reports
The BudgetSense Accounts Payable module provides a wide variety of
reporting options, ranging from simple lists to detailed budget analysis
reports.
Options include:
Warrant Report with summary cover page
Open Purchase Order Report
Vendor Analysis
General Ledger Vendor Detail Report
Vendor History
Check Register
Check Reconciliation Report
Vendor Labels by category
1099 Forms
BudgetSense Accounts Payable Features
Retrieves full detail from
purchase orders
Interactive budget availability checking
Drop-down search for all
data fields
Unlimited expense distributions per invoice
Duplicate invoice checking
1099 tracking by invoice
Automatic capture of fixed asset data
Instant look-up inquiry for
any invoice or purchase order data
Laser-quality checks with digital
signature printing
Warrant reports with cover sheet for board signatures
Click here for an Adobe Acrobat PDF version of this page.
About BudgetSense®
BudgetSense® is a Microsoft® Windows®-based suite of solutions
designed exclusively for local governments and school systems. Set in
a SQL Server® environment, BudgetSense provides easy information
sharing with Microsoft Office® and other products.
For More Information Contact us by phone or e-mail to schedule an online, interactive
demo over the Web.
)
