Efficient tools for automated electronic purchasing
The BudgetSense® Procurement module automates your procurement process
from the initial requisition through the final payables process. Designed
for organizations that may have multiple departments or locations, this BudgetSense
module supports remote access with centralized control and budget management.
Electronic Requisitions Automate Workflow
With BudgetSense Procurement, requisitions are created online and
then routed
electronically to supervisors for approval. Vendor information and
budget balances are available on demand. Remote site users can access
the Procurement module, with embedded security limits restricting
access to properly assigned budget accounts.
Speedy Approval Process
Conventional paper-based purchasing can frequently take days or weeks
to get a single purchase order into the hands of a vendor for fulfillment.
BudgetSense turbo-charges this process by routing the requests to
the proper supervisor, with all the tools needed to make a prompt
decision. Upon approval, requisitions are transformed into purchase
orders and automatically encumbered in the budget. Throughout the
process, each user has complete access to the status of each transaction.
Time-Saving Site-Based Management
In addition to electronic requisitioning, BudgetSense Procurement
provides powerful site-based tools for your individual building or
department managers. Real-time access to current budget status reports
eliminates the “blind spots” in your organization’s
budget. Calls to the business office are reduced dramatically.
Instant Access with BudgetSense Control Panel
Managing a high-volume purchasing operation is trouble-free with
the BudgetSense Control Panel. This tool provides one point of access
to view
the status of any transaction, from any site. Sophisticated sorting
and searching
options eliminate the need to weed through paper records to answer
questions for vendors or staff members.
BudgetSense Procurement Reports
The BudgetSense Procurement module provides a wide variety of reports, ranging from individual requisition and purchase order forms
to detailed account history reports.
Options include:
Purchase Order Status Report
Requestor Status Report, approved or
unapproved
Account History Report, by site or department
Vendor History Report
Laser Requisition Form
Laser Purchase Order Form, multi-copy
BudgetSense Procurement Features
Electronic requisitions
Instant budget availability checking
Remote site access menus
Account access restricted by site
Multiple online approvals
Conditional approval routing
Crisp laser requisitions and PO forms
Digital approval signature
Integrates with Accounts Payable, General
Ledger and Fixed Assets
Warehouse module available
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About BudgetSense®
BudgetSense® is a Microsoft® Windows®-based suite of solutions
designed exclusively for local governments and school systems. Set in
a SQL Server® environment, BudgetSense provides easy information
sharing with Microsoft Office® and other products.
For More Information Contact us by phone or e-mail to schedule an online, interactive
demo over the Web.
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