The purchase of goods and services represents more than a third of most local government and school budgets. As public entities, you face pressure each year to ensure that every taxpayer dollar allocated for supplies, major assets, and services is spent wisely. However, with possibly hundreds of employees requisitioning thousands of different items from countless vendors, how can you effectively manage this herculean task?

The answer is BudgetSense Bidding.

Bidding is a comprehensive procurement solution that automates the labor-intensive manual bidding process, from initial setup through final award. Because this functionality is integrated in BudgetSense, you can transfer awarded bids directly to requisitions and purchase orders, with full historical analysis.

In the Bidding module, you can easily announce needs, maintain vendors, and log bid responses in compliance with your procurement policies and controls. Your district's Purchasing Managers will be able to decentralize their bid item quantity requests with remote input by department staff, yet still keep centralized control over the types of items bid, qualified vendors to be approached, and terms of vendor submittal to be included in each bid request.

Bidding features include:

• Full integration with accounts payable, requisitioning, warehouse, fixed assets, and general ledger
• Detailed bid descriptions and document management
• Bid Item entry of requested quantities, by department
• Multiple bid categories and catalogs
• Paperless proposal requests
• Electronic vendor response submission
• Analysis Tools to determine best vendor or item price
• Award bid by vendor, category, or item
• Automatically bid award conversion to requisitions