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K-12 school organizations operate in an extremely demanding culture
of accountability. Often operating on very restricted budgets, our
clients are accountable to multiple levels of organizations, including
state government, multiple granting sources, school boards, parents,
and citizen advocacy and taxpayers groups. Budget information must
be readily available, accurate, up-to-date, and deliverable in both
electronic and paper formats.
UniFund is a dominant provider of financial software and related
services for K-12 school organizations. Over 200 schools in the Northeast
use our software programs for accounting, budgeting, procurement,
payroll, human resources, fixed assets, and reporting.
Wages and benefits dominate school district spending plans, and there
is absolutely no room for error. Often, these expenditures exceed
70 percent of total school spending and payroll processing must accommodate
union contract specifications. With so much emphasis on wages, the
most critical expenditure planning element centers on the human resource
plan, in particular, the number of people employed and under contract.
The position control feature and functionality in BudgetSense is absolutely
essential for ensuring compliance with spending mandates.
With positions, pay scales, and benefits readily accounted
for in BudgetSense, wage and benefit financial commitments can be fully
encumbered at the very beginning of the school year. With 70
percent
or more
of the spending plan in check, the remaining accounting tasks
are a snap with BudgetSense.
Although BudgetSense is appreciated for its accounting versatility,
it is equally appreciated for its core flow-through orientation that
permits officials to upgrade the role of their business offices to
current expectations. Work processes can be restructured and outsourced
to non-business office personnel by hard-coding business rules into
BudgetSense, resulting in maximum productivity improvements.
Departmental
employees initiate the cycle by entering online requisitions that
flow through a cycle based on approval rule logic stored in BudgetSense.
At the final stage, requisitions are automatically converted into
purchase orders at the touch of a key, encumbered, and mailed or emailed
to vendors.
The computer
workstations of department heads and others who have a need to know
are configured for online inquiry and reports. Flexible access to
information can restrict people to a single budget line item, a group
of accounts, or the budget of the entire department.
The budgeting
process can be extended to department levels, with access to historical
performance. Versioning functionality permits several budget rounds
to be performed efficiently and within stated specifications. Budgets
prepared on spreadsheets can be uploaded directly into BudgetSense.
Very
similar to purchase requisition workflows, hours and leave time entry
can be entered from remote site locations, under controls overseen
by payroll officials.
The core BudgetSense modules provide exceptional efficiencies and
high-level operating performance:
Budgetary Accounting
Control expenditure appropriations with a powerful multi-fund general
ledger.
Procurement and Payables
Transform a cumbersome paper-intensive process into a streamlined,
paperless system of requisitions, multi-level approvals based on
flexible business rules, purchase orders, and encumbrances.
Payroll
Optimize management of labor reporting, one of the largest expenditure
items. Automate collection of time collection and entry; comply with
multiple contracts and other employment-related provisions.
Human Resources
Consolidate critical personnel information: applicant tracking,
credentialing, time and attendance, education and professional development,
performance appraisals, and much more — into a central information
resource.
Fixed Assets
Achieve GASB 34 compliance with asset management and depreciation,
all conveniently integrated into the normal procurement process.
Learn more about how BudgetSense can
unleash your operating efficiencies.
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